Project initiation document

The purpose of the Project Initiation Document (PID) – in relation to X project – is to define and clarify for all in the project participating and by the project affected organizational units and persons the project’s:

The PID is as an agreement between the customers and contractors of the project products and all project participants; the document defines the baselines of the project, which serve as the basis for measuring the progress of the project. The document is compulsory for all project members: it applies to internal and external project participants, including the contractors.

Project aims and objectives

State what the project is aiming and planning to achieve and the reason for the importance of meeting these aims.

Project scope

This section describes tasks that shall be carried out for reaching the project aims, the functionalities to be developed, as well as the products which are necessary and sufficient to be delivered for the success of the project.


Project schedule

Initial project plan.


Project organisation

Roles and responsibilities

List of people who are participating in the project development from the very beginning until project closure, along with their roles and responsibilities.

Organisational structure


In what way and form the different types of information will be collected, stored; with whom, when and in what form they will be shared. What confidentiality category the different type of information fall into, who can use them and how.

Risk management

A formal risk management procedure is used to handle risks in the project. Risk management meetings are held on a X basis, in which the project manager and project members indicate and assess risks, and register them on the risk management list. During the evaluation of the risk probability, impact, reduction plan have to be assessed and also the steps in the case of risk realization and responsibilities should be defined.

Initial risks

Change management

Describes change control processes.

Configuration management

Quality management

Updated 02 January 2023